School Information Management System

Schools, large and small, are looking for empowering and stream-line their management process, just for that OPEN SCOPE developed SIMS a comprehensive School Information Management System that meets the needs of all type of schools. SIMS is built to let you gain time to focus on the important things rather than losing time completing everything by hand. Our system goes above and beyond to help you get an efficient service at an affordable price in a timely manner.

American System

SIMS covers the American & CITA educational standards. It supports quarter based grading and reporting. It also supports policy based grading system.

British System

Through SIMS, you can wholly manage the British educational system standards through all its stages, namely Foundation years, Key Stages, Check Point, Pre IGCSE and IGCSE.

National system

SIMS covers the Egyptian National educational standards. It helps in providing government compliant admission, grading, finance and reporting.

Integrated Learning Management System

Easily engage parents, students, and teachers together through the web portal. SIMS automatically integrates all data between the system and the web portal avoiding duplicated data insertion, management and efforts. Teachers can easily upload files, post homework and list class events and grades so students and parents can access them 7/24. Through SIMS you can also publish instant student progress reports and send messages to your class students.

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School Administration

This module is the controlling unit for the school educational system management. Through it the subjects and courses are set. Also through it teachers are managed, and what they teach in each year and grade are added as settings. Using it students’ courses and classes are managed. It also includes automatic class distributer where students can automatically be distributed in classes, either random or according to grades and class preferences keeping in mind gender and religion ratio. This module also allow the teacher and class schedule management, supporting more than one time table and schedule system.

Admission

Reduce admission data entry time, save parents’ time, and staffs’ efforts using online admission process through the website. Allow parent to fill in all the data through the website and simple retrieve it by a click of a button.

The admission cycle involves everything related to admitting to the school. The process starts with the student application filling. Such application includes all the needed data about the student, his guardian and academic related info. This module also supports admission fees, where the finance admin can set exam fees, and admission fees on the students admitting to school. Also student exams and interviews are managed using this module where grades and results are recorded on the system. The admission cycle ends when the student affair accepts the applicant as a student in the school.

Student Finance

School finance module is a very essential controlling aspect of the system. The provided finance module allows the Finance Admin to control and set the school fees for each grade in every new academic year. The system allows the admin to set mandatory fees, which every student will be charged automatically, and set optional fees where Student Finance Manager can charge it manually for students. The system also allows applying and recording fee discounts and the reason of the discounts. System also supports installments where the student fees can be divided and collected on several installments with pre set due dates. It also allows dropping academic fees with penalty option.
The finance module has also a bank and cashier management support with preset transactions such as transfers, checks and cash. It also supports adding new transaction types. The financial module supports dividing collected fees into separate balances for separate reporting and book keeping.
The finance module also supports dividing fees into items with ordered priority in money collection. For instance the school fees are dived into basic, activities, exam expenses and educational expenses. When the student pays a partial amount of the fees it first goes to the activities, then exam and so on…
Finance module also controls the collection of money through a folder-ing system, where the receipts are grouped by folders. Closed folders are not accessible to normal finance users, where they cannot print, add or cancel financial transactions.

Student Affairs

Manage students’ admissions, acceptance, transfers and withdrawals easily, Track needed papers, issue needed paper requests with a click of a button.
This module allows the management of all the student affairs. This include tracking needed papers, filing, recording the student exemptions, submitting exam lists, and all government related papers and reports. It also manages students’ admissions and withdrawals from the school.
Exemptions, Precise Record Students’ Exemption.
Record the student exemptions and worry no more about remembering students’ legal exemption for years.

Attendance

Keeping Computerized Attendance

Still has attendance books for each month, for each class for each grade. Keep detailed and arranged attendance record for your students. Take attendance by day or even by class.

Course Administration

This module also allows the generation and maintenance of grading schemes and policies. This can allow the administration to support more than a single grading scheme. It supports creating score counted courses, pass and fail subjects, divided grading scheme such as student achievement.
It also supports generating monthly reports of students’ grades; teacher commenting on students’ grades, and daily attendance. The system also supports grading using out of grades, percentages %, and letter grading.

Grading

Automatic Calculating to Students’ Grades

Keeping track, and calculating each student grade is a tedious task. Design your own grading schemes and policies with monthly reports of students’ grades. Support government, British, and American grading system. Support grading using out of grades, percentages %, and letter grading.

Control

Create committees and rooms, Generate secret numbers and distribute the students across the different committees. Generate random secret numbers using different batches. Record the students’ grades in the different exams.

Reporting

SIMS integrated reporting tool is a state of the art tool that enable all SIMS users to generate an infinite number of reports in which they can control the appearance of the reports. The different users within SIMS can use most of the fields related to the student, classes, courses, teachers, finance, grading to generate all sorts of reports. SIMS users can also generate all sorts of analytical charts that can demonstrate different fields such as grading average across a class, etc….

Inventory

Clothes

Allow sales without attaching it to students in system
Allow students to reserve items
Inventory manager makes order that will appear on finance to approve for order bigger than 10000
Finance record payment and refunds for merchants
Move items from warehouse to another and initiate and approve
Set minim and max generate auto order
Record Orders with purchasing prices to allow reporting profits
Accommodate for Sizes, Colors attached to education system
Allow Bar-coding.

Student Books

Manage books are included in course fees
Manage Books required and not required and soled as individual or grouped
Add cost of a single book
Purchase books as a lot
Accommodate for creating or entering bar code
Deliver book to student

Library

This section will include all the following.

Classify the books using category and subcategory and Mange them in library and its stocks.
Manage Issued and returned books for students and teachers and staff.
Report Book condition and Overdue books.
Record the books Country, Author, Publisher and Language.

Bus Management

This module will record and manage busses, routes, Fuel consumption, and insurance information and permit information management. It will record also buss drives, their licenses and their assigned busses and also manage students in each route.
Finally you can generate reports regarding the expiration of insurance, renewal of permit.

SMS Integration

Developing a reliable, fast mean of communication to deliver important messages is not easy. We bring the solution just right to your finger tips. The system integrates with our SMS gateway to deliver your message. SIMS will send for you absence messages, grades, trips or vacation reminders.

Human Resources

Record Personal details, contracts, basic salaries, and salary items
Set Leaves, vacations and penalty polices
Record and manage Performance reports
Record and manage interviews, and Exit interviews
Calculating the working days, payable amounts, deductions etc.
Calculating the expenses on salary as well as reports needed.

Clinic

Issue of stock items to the students and employees.
Annual reports on the consumption and cost factors of the items inventory.
Student’s health reports.

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